We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
Please note that we may process your personal information without your knowledge or consent, where this is required or permitted by law.
We may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data.
It is your choice whether you receive information such as marketing from us. If you indicated that you are interested in receiving regular information about SCQF’s activities, we will send you communications either electronically or by post. In addition, we may send you direct mail that we feel may be of interest to you. We will not contact you for marketing purposes unless you have given your prior consent. If, at any time, you no longer wish to receive this information, please send a written request to email@example.com
Also, all of our email marketing correspondence gives you the option to opt-out of receiving further marketing emails. Please note that you will still receive emails directly related to an enquiry you have submitted via our contact form or from the SCQF database if you are a registered user.
We use a third party provider, Mailchimp, to send out marketing emails. Mailchimp also allows us to gather statistics around email openings, clicks and geolocation to help us monitor and improve our marketing email. The statistics gathered are used for internal purposes only and will never be shared with 3rd parties.
The information you provide to us will be treated as confidential. We may disclose your information to other third parties who act for us for the purposes set out in the policy or for purposes approved by you, including to suppliers who provide marketing, financial and IT services.
Most of your information will only be stored within the UK however we do use the services of third party providers for some of our marketing activities. See their privacy policies:
We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
SCQF contains links to other sites not affiliated with SCQF. These sites have their own policies and practices with respect to online privacy, and SCQF cannot be responsible for the privacy practices or the content of these unaffiliated web sites.
Under Data Protection Legislation, you have the right in certain circumstances to:
If you would like to exercise any of your rights above, please contact us using the details below.
You also have the right to make a complaint at any time to the Information Commissioner’s Office (https://ico.org.uk/).
A ‘cookie’ is a small amount of data, which often includes an anonymous unique identifier that is sent to your browser from a web server and stored on your computer’s hard drive. Cookies do not damage your computer. Each website can send its own cookie to your browser if your browser’s preferences allow it, but (to protect your privacy) your browser only permits a web site to access the cookies it has already sent to you, not the cookies sent to you by other sites. You can decide if you want to accept cookies by changing the settings on your browser to accept all cookies, reject all cookies, or notify you when a cookie is set.
We also keep track of your IP address to gather broad demographic information about you, such as your location and your Internet Service Provider. SCQF may also collect aggregate information on how our users are utilising the site. This might include information regarding traffic patterns through the site.
For more information on cookies and their use please visit http://www.aboutcookies.org
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limited access to your data to those employees, agents, contractors and third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We will update this policy if the arrangements under which we process your data change. Please check this page occasionally to ensure you are happy with any changes, and any substantial changes or those affecting your rights and freedoms will be highlighted on our website.
If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact firstname.lastname@example.org
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